Whether you run your business working from home or in a collaborative workspace environment, it is important to understand how to keep employees motivated so they can be the most productive. Should you wish to understand how to boost the productivity of your employees, here’s how.
Offer and track training measures Every employee will require proper training before they start working. Deploying the correct training techniques will ensure they understand how to work and how to stay safe at work.
Using lms for business will enable you to deploy and track the training of your employees. Hence, you can ensure every employee is well equipped with training knowledge, so they can be more productive and efficient when working.
Improve the workspace environment Another smart way to boost the productivity of your employees is to improve the workspace environment. Offering a comfortable and airy workspace will enable employees to stay focused and feel happier while working.
For instance, comfier desk chairs and relaxing social space for lunchtime are both beneficial to employee happiness and comfort, which can help them enhance their focus and be as productive as possible.
Optimise meetingsYour home office should be a small room that can hold a desk, computer equipment and some storage. You should also try and make sure that it has a door, so you can shut it to get some essential work done. A lot of people don’t have an unused space, and this is understandable, so they convert a spare room into a dual-purpose space. This is a great way for you to still get the working area you need, but that being said, you also need to take steps to make sure that everything is as perfect as possible for when you go to work.
Ensuring A Good Table Level
You need to ensure that your space has a desk or table accessible at work height. Right now, the industry standard is around 29 inches from the floor. If you are tall then you may want to increase the height even more. If you are short, then a lower height may be what you need. A lot of desks in this day and age come with an adjustable height. This can be done through the feet. That being said, you have to remember that the industry height is dependent on you using a paper and pen. It is not based on you using a keyboard and mouse, and this is why the tray on a computer desk is an inch or two lower. If you have space for a keyboard and mouse, then this is great, but when using it, make sure that your forearms are parallel to the ground and that your wrist is not up or down when you type or use the mouse.
Setting the Right Monitor Height
Get a monitor or two for your home office if you can. Just make sure that you avoid the cheapest monitor around because if you do go for something cheap then this can lead to eyestrain over prolonged use. You may find that you end up with migraines as the result of the fuzziness and that you also have to deal with the lower resolution as well, which can be frustrating. When searching for a monitor for your home office, try and get one that is 4K, QHD or WQHD. Your display connector could well be limiting the screen resolution as well, so try and take note of this if you can. Regarding placement, your monitor should be at the right level, so that if you look right ahead when you are sitting, your eyes are around 30% below the top of the screen. If you do this then you can keep your shoulders level, and this will avoid putting unnecessary strain on your back. If you are using a MAC or if you plan on using a laptop, then it could be worth accounting for the keyboard and screen height as well. If you have a MAC but want to remove the password so other people can access your system then check out this link: https://setapp.com/how-to/remove-password-on-maс.
Choosing a Suitable Office Chair
There are a lot of very bad chairs out there and you may find that they can injure you if you use them for too long. Deck chairs and dining chairs tend to be very bad for you and they are often not at the right height. If you can afford it, it is important that you get an adjustable office chair so you can get the right fit for your body and your workspace. These often go for a small fortune, but they are much better for you overall. If you want to go for a cheaper office chair then at least make sure that you test it out in person, as it is often impossible for you to see if a chair is a good fit for you or not, from a picture on a site.
Great Lighting and Preventing Eyestrain
It’s easy to underestimate the impact of your work environment. Lighting is one area that a lot of people do not give much consideration to. Ideally, you need to make sure that you have enough light to illuminate your workspace. This will allow you to read papers easily and it will also give you the chance to see objects. Overhead lighting is usually the best option here, such as the lighting that comes from a ceiling lamp. Just make sure that you do not place the lamp right next to the monitor because if you do then you will have to deal with competing light sources and even glare. You may need to invest in some additional lamps for lighting and this is fine, but make sure that you place them in a way where they do not create additional glare on the monitor screen and where they are not in your field of vision. It is also important to make sure that your monitor is not too bright and not too dim. If it is, then this can cause eyestrain. A good rule of thumb is that your computer lighting should be a little bit brighter than your ambient lighting. You also need to make the light bright enough so you can read any paper documents without needing to put additional light on. If you can make sure that this is the case, then there’s no reason why you shouldn’t be able to get the result you are looking for. If you want to make your home office work for you then this is easy to do when you know which steps to take. If you want to make further changes then it is wise for you to look at the office, you have now and identify your pain points. If you can do this, then you will soon find that it is easier for you to make changes from there. If your office is too distracting because of the window and cars going by, then invest in some blinds so you can still let some natural light in without having to worry about a thing.
Key Takeaways: Technology and Business
Automation is changing the way businesses use employees and accelerating growth
Hybrid working environments are now commonplace thanks to digital workstations
Artificial intelligence is helping businesses to process large quantities of key data
- Cybersecurity is an evolving threat that can be better managed using technology
- It’s important to maintain the regulatory standards in your industry using technology
Task Automation
Businesses are full of repetitive tasks. They take the form of scheduling, content management, payroll processing, and project management. Until now, many of these tasks have been carried out by personnel within the company, but automated software is taking over with many benefits, including streamlined workflows, accurate accounting, and redistribution of employee talents.
Hybrid Working
Telecommuting has been around for some time, but it has become the norm in recent years. The Covid-19 pandemic was responsible for the shift to remote working environments, but many industries were moving in this direction anyway due to the benefits of remote working scenarios. At the same time, new technologies have made it more realistic for people to work from home.
In order for hybrid working environments to operate, technology is essential. It includes cloud computing, digital workstations, analytics technology, conferencing software, and lots more. However, businesses need to strike a balance between on-site and remote workers. Some industries, like catering, need workers to deliver restaurant quality napkins to the hotel site.
Artificial Intelligence
AI and machine learning are changing business like never before. Generative AI and algorithms can understand and process big data much better than humans, improving efficiency, accuracy, and workflow patterns. Businesses can also use AI to improve the customer experience with personalization and targeted ads. AI can be used in collaboration with humans for better results.
Improvements in efficiency and productivity, coupled with a reduction in costs, create new opportunities for growth in many sectors. Although AI offers plenty of benefits to businesses, there are some who believe it will affect workers and lead to unemployment. In reality, AI is used in collaboration with humans to improve efficiency, productivity, and quality of business output.
Cybersecurity
Cybersecurity is a primary concern of modern businesses. Phishing scams, malware, and ransomware have the power to ruin a business by stealing large quantities of customer data, creating network disruptions, as well as PR disasters when the company needs to go to court. Cybersecurity comes in different forms, but many of the systemic weaknesses are human.
Software, cloud services, and artificial intelligence all work together to create the best response to cyber threats. Using technology, businesses can reduce the impact of human error and maintain cybersecurity conventions over time. Along with more training for employees, companies can use AI to filter out malicious links and emails before they reach the workers.
Tighten Regulations
Businesses of all kinds need a regulatory framework for the integrity of the business. Compliance is not only necessary from a legal standpoint, but it creates confidence more confidence in customers when they see your business complies with industry standards. Regulations can be tightened and kept updated with efficient data collection and storage.
Technology has improved data collection and storage within a company helping with GDPR regulations and data privacy. Data in the business can also be controlled using technology by creating sign-in systems and digital logs and maintaining privacy for employees and visitors. All of this adds up to more security for the business and more confidence for staff and visitors.
Conclusion
No matter the industry or stage of business development, technology needs to be a part of the conversation. Whether it is analytics for improving the customer experience, artificial intelligence and automation to make your business more efficient and productive, or software to protect you from cybercrime, there is no way to stand still in a quickly evolving technological landscape.
Write, and rewrite, your emails
Create new marketing strategies
Automate repetitive and boring tasks
ChatGPT can also be used to automate repetitive tasks. For example, if you're a developer and want to automate your code testing and deployment process, ChatGPT can help.
To use ChatGPT for this kind of automation:
Set up an integration with the service that you want to automate (e.g., Travis CI)
Create a task in your chatbot that triggers when the service completes its work
ChatGPT is a simple tool that helps you write better emails. The app turns your email drafts into chat conversations so you can communicate more efficiently and save time doing it.
Reduce meetings and meetings attendees
Meetings are time-consuming and inefficient. They’re also expensive, with the average meeting costing £65 per person.
If you use ChatGPT, you can replace meetings with virtual ones—and reduce their number significantly. For example, if there are 10 people in your team who need to talk about something important but don't have time for a physical meeting, they could all participate in an online forum instead. You'd still get all of these benefits from ChatGPT:
Decisions made faster because everyone can see what each other is doing at any given moment (instead of waiting for everyone else to finish their part before moving on)
Reduced travel costs (no more flying out halfway across town for one person's lengthy explanation)
Conduct and automate research
Write a blog post or article in less than an hour.